Privacy Policy
JOBA application (jobaforms.com). Last updated: November 1, 2026.
JOBA is in beta. During beta, please use made-up (synthetic) test cases only. Do not enter real patient information unless JOBA has confirmed to you in writing that you may.
This policy explains how JOBA handles information in the JOBA application. JOBA is operated by Dr. Babajide Awobamise in Alberta, Canada. The JOBA marketing website has its own privacy policy.
What JOBA does
JOBA helps physicians complete medical forms. JOBA uses artificial intelligence (AI) to draft answers from the notes, dictation and documents a physician provides. The physician reviews, edits and approves every answer and applies their own signature. AI drafts can contain errors.
Two kinds of information
Physician information. Your name, email, practice details, registration number, signature image, plan and billing status, and how you use the app (for example, how many forms you draft). JOBA handles this under Alberta's Personal Information Protection Act (PIPA).
Patient information. Anything you enter about a patient: notes, dictation, uploaded documents, and the completed form. You, the physician, remain the custodian of this information under Alberta's Health Information Act (HIA). JOBA processes it only on your behalf, to draft and export your forms, and acts as your information manager.
How we use information
- To draft, review, save and export your forms.
- To run your account, apply your plan limits and take payment.
- To keep the service secure, fix problems and improve how JOBA drafts forms.
We do not sell information. We do not use identifiable patient information to train AI models. We may keep de-identified information (with names and identifying details removed), such as the type of form and the corrections physicians make, to improve JOBA.
Service providers and where data goes
JOBA uses these providers to run the app. Today, some of them store or process data in the United States as well as Canada. We are moving AI processing to Google Cloud in Montreal, Canada, and will update this policy when that is complete.
| Provider | What it does | Location |
|---|---|---|
| Google (Gemini API) | AI drafting of form answers | United States and other countries |
| Supabase | Database, file storage, sign-in and account emails | May be outside Canada, including the United States |
| Vercel | Hosts the app and runs its servers | United States |
| Stripe | Payments for paid plans. JOBA never sees or stores your card number. | United States and Canada |
| Your web browser's speech service | Live dictation. Your browser (for example Chrome, Safari or Edge) may send audio to its maker (Google, Apple or Microsoft) to turn speech into text. | Set by your browser maker |
Information held outside Canada may be accessible to courts and authorities in that country under its laws.
How long we keep it
- Uploaded blank forms used for large-file handling are deleted from storage as soon as they are processed.
- Saved cases (your notes and drafted answers) are kept so you can reopen and re-export them, until you or JOBA deletes them.
- Your account information is kept while your account is open, and deleted on request when you close it, unless we must keep a record by law (for example, billing records).
- Our AI provider may keep data for a limited time under its own terms, for example for abuse monitoring.
Security
Access to the app requires sign-in. Data is sent over encrypted connections. Clinical functions only work for signed-in users, and access to stored data is limited to what is needed to run the service. No system is perfectly secure.
If something goes wrong
If a privacy breach affects your information or your patients' information, we will tell you promptly so you can meet your duties under the HIA, and we will notify regulators where the law requires.
Your choices and rights
You can ask to see, correct or delete your information, or ask questions about this policy or our use of providers outside Canada. Patients who want to see or correct their information should contact their physician, who is the custodian.
Contact
Privacy Officer: Dr. Babajide Awobamise
Email: privacy@jobaforms.com
If you are not satisfied with our response, you can contact the Office of the Information and Privacy Commissioner of Alberta (oipc.ab.ca).
Changes
We will update this policy as JOBA changes, including before paid plans launch and when AI processing moves to Canada. The date at the top shows the latest version.